Senior HR & Admin Coordinator

Senior HR & Admin Coordinator
Location: Bangkok (BTS accessible)

Responsibilities:

Administration:

• Handle administrative purchases and controls, business trip support, and office supply management, among other tasks.
• Organize documents for filing, monitor work permit and visa expiration dates, manage the 90-day reporting, and coordinate with outsourcing agency.
• Coordinate travel arrangements for company executives, including booking flights, hotels, and car rentals.
• Provide support and manage the information and rental processes related to car rental contract renewal or new contracts by coordinating with the sales team.
• Create and propose car rental comparisons.
• Support VIP visitors and address employee requests on a case-by-case basis.
• Arrange meeting rooms, manage office supplies, and facilitate office maintenance.
• Purchase and manage office supplies, drinking water, car parking, building face scans, QR codes, name cards, flowers, etc.
• Reserve flights, hotels, car rentals, and restaurants for management executives.
• Prepare welcome drinks and snacks for VIP meetings as requested.
• Top up expressway Easy Pass credits for management executives.

Recruitment and HR:

• Maintain and update the staff telephone list for new hires.
• Manage and update the suggestion box with input from our employees.
• Address employee queries related to HR issues.
• Manage HR projects, such as staff events and outings.
• Work effectively as a team member with other members of management and the HR staff.
• Work with Senior HR manager & hiring managers to understand what they need in a candidate.
• Contact candidates, schedule interviews, and prepare interview questions with hiring managers.
• Conduct interviews, tests, and reference checks to select the best candidates.
• Report on the recruitment process to your supervisor.
• Handle other tasks as needed.

Qualifications:

• Proficiency in Thai, English and Korean communication.
• Bachelor's degree in a relevant field.
• Proven work experience of at least 1-2 years as an HR Administrator, HR Administrative Officer, Personal Assistant, Flight Attendant or in a relevant role.
• Strong common sense and a well-rounded personality.
• Strong attention to details is a must-have.
• Computer literacy, especially in MS Office applications.
• Isn't afraid to speak up or raise concerns.
• Extrovert personality, multitasking, hands-on and good service minded.
• Excellent verbal and written communication skills.
• Experience in service industry with strong customer service is very beneficial.