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EXECUTIVE ASSISTANT (MNC)

Job Title: EXECUTIVE ASSISTANT (MNC)
Contract Type: Permanent
Location: Khlong Toei
Specialisation:
Industry: Consultancy
Salary: Negotiable
REF: MNC-EQ-39519
Contact Details: K.Juntima (Nan)
Contact Email: Juntima.Pongyart@jac-recruitment.com
Contact Phone: 02-261-8710
Job Published: 24 days ago

About our client: Our client is one of the world's leading business consulting firms. Work with top executives to help them make better decisions and deliver the sustainable success.

 

Job Description

  • Coordinate calendars and schedule meetings. Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed.
  • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence
  • Maintain Partners/Managers’ contact database in Outlook, and CRM database.
  • Act as an interface for clients and all levels of staff with the Partners/Mgrs, as appropriate
  • Coordinate detailed travel arrangements with travel and outside agencies including air, hotel, car, etc. as business needs and personal preferences dictate
  • Type and proof correspondence including letters, memos, documents and reports as required
  • Maintain filing systems and up-to-date paper and electronic files, etc.
  • Produce computer graphics for client presentations using PowerPoint (Wizard)
  • Collaborate with other Executive Assistants in SEA (Singapore, Malaysia and Thailand) to provide secretarial coverage and general team support, where applicable.
  • Prepare the meeting room for the Partner’s & Manager’s meeting and clean out the meeting rooms after the meetings
  • Assist with guests (hotel bookings, meeting support) as an when required
  • Assist in AP activities (receiving vendor invoices, indicating case codes, sending invoices to Singapore for processing, distribution of vendor cheques, handle vendor queries)
  • Assist with administration and logistical support for interviews (face-to-face and via video conference)
  • Source for venues and liaise with local vendors and being ground support for local events
  • Event invitation process -- emailing invites, following up on RSVPs
  • Support for on-site local marketing events
  • Administer the work permit process and act as the liaison with our local work permit vendor
  • Assist in visa application/other immigration matters that arise on an ad-hoc basis
  • Perform other related duties as requested or as responsibilities dictate

 

Qualification

  • Bachelor’s degree or an equivalent combination of education, training and experience
  • A minimum of 8 years direct executive secretarial experience
  • Outstanding written and verbal communication skills, with proficiency in English and at least one other local language.
  • Ability to work independently and as an integral member of various teams
  • Strong organizational and communication skills
  • Meticulous attention to detail
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
  • Strong customer service focus

 

Position: EXECUTIVE ASSISTANT

Working Hour: Mon – Fri (09.00 – 18.00)

Location: Asoke

 

To apply for this job, click on the apply button or contact the consultant above directly.

(*Only shortlisted candidate will be contacted.)