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Australasian Payable Officer

Job title: Australasian Payable Officer
Contract type: Permanent
Location: Bangkok
Reference: TH_MNC_006002[778]
Contact details: Parichart Mahachai (Yam)
Contact email: parichart.mahachai@jac-recruitment.com
Contact-phone: 02-261-8710
Job published: 10 days ago

Purpose of Role:

To administer and maintain all aspects of the Australian Accounts Payable function for ledger A-I, & all aspects of the New Zealand Accounts Payable function.

Core Role - Payables Functions:

Supplier Account Maintenance:

·         Ensure all supplier master-files are maintained and kept up-to-date in a timely and accurate manner.

·         Ensure all account applications for new supplier accounts are completed accurately & in a timely manner.

·         Monitor individual credit limits on supplier accounts & advise Finance Manager of any needed increases.

·         Engage in appropriate communications and reviews on creditor accounts in managing disputes, creditor balance confirmations, and any other records as required for audit purposes.

·         Ensure appropriate records are properly archived for a minimum of seven years as required by law

Invoice Entry:

·    Matching supplier invoices to purchase orders, packing slips and GRNI, and checking prices and other details to ensure correct for stock purchases.

·     Ensure accurate processing of all other invoices, credit notes and payments for an assigned supplier groups insuring, correct coding of invoices, accurate input of invoices & distribution of invoices for appropriate authorization.

·         Reconcile Goods Received Not Invoiced (GRNI) accounts and related statements. Review GRNI reports for outstanding items to vendor statements on a monthly basis.

·         Reconcile creditors accounts to statements on a monthly basis

·         Expense Administration via company Concur system.


Invoice Payments:

·         Administrating & processing of payments, monthly, weekly and manual ad-hoc. Both local and overseas.

·         As part of processing payments, ensure intercompany netting payments & reconciliations are completed on a monthly basis, &, there is effective management of all intercompany supplier accounts.

·         Manage intercompany netting monthly payment.

·         Loading payments into HSBC banking system of all cash transfers to related companies / corporate.


 Occupational Health, Safety & Welfare:

 ·         Ensure that Occupational Health, Safety and Welfare is a primary consideration in your job and company processes.

·         Understand and implement company OHS&W requirements applicable to your role.

·         Report and manage corrections for incidents which endanger the environment or people.


Qualifications & Experience:

·         Experience in Accounts Payable, & Payments.

·         Basic accounting knowledge off accounting, & solid reconciliation skills.

·         Experience with the suite of Microsoft Office software products, particularly Word and Excel.

·         A high level of professional personal presentation and customer service.

·         Ability to communicate effectively with external and internal customers.

·         JD Edwards, or SAP, or similar large ERP system Experience

·         Problem Solving – Following processes to get answers to issues

·         Distribution, Service or Healthcare industry experience is an advantage


Personal Trait Profile:

·         Planning & Organising               

·         Customer Focus

·         Analytical Ability

·         Teamwork/Collaboration   

·         Communication

·         Dependability/ Knowledge of work