The Executive Secretary - Japanese Speaker role provides comprehensive administrative and coordination support to senior executives. The position manages executive schedules, travel arrangements, corporate documentation, meetings, company events, and cross-functional assignments while serving as a key liaison between executives and internal departments.
Responsibilities
Provide comprehensive administrative support to senior executives, including calendar management, document preparation, and travel coordination
Coordinate and facilitate company events, executive meetings, and management-related activities
Oversee corporate documentation, including issuing certified documents and liaising with the Department of Business Development (DBD) to obtain updated company records
Manage special assignments and lead cross-functional projects delegated by management
Serve as a key liaison between executives and internal departments to support effective communication and smooth operations
Perform other duties and responsibilities assigned by management
Requirements
Bachelor’s degree in Business Administration, Management, or a related field
Japanese Language Proficiency Test N1 certification
Experience in administration, executive support, meeting coordination, and confidential information management
Strong ability to anticipate and support executive requirements with professionalism, discretion, and business awareness
Excellent organisational and time-management skills, with the ability to prioritise multiple tasks in a fast-paced environment
Strong communication and interpersonal skills
About the company
A multinational trading company with operations in Thailand and international markets. Its business activities include importing, exporting, trading, retailing, brokerage, and services across the automotive and other business sectors.